Virtual Office

Virtual offices, offering innovative approaches to the traditional office concept, are increasingly popular, bringing a new and functional dimension to business life.

To answer all the questions you may have about virtual office services, which have become more prominent in recent years, we have compiled the key points for you. Before discussing why virtual offices are preferred, how to establish one, or whether a virtual office is legal, it is helpful to elaborate on the concept and answer the question, "What is a virtual office?"

A virtual office is a functional office rental model that allows entrepreneurs, who do not need a physical office, to acquire an official and legal business address. Especially in recent years, virtual offices (also known as e-offices) have become a popular choice for entrepreneurs, offering professional solutions with many advantages.

As is well known, to conduct commercial activities, it is legally required to be a taxpayer, and in order to do so, a business must have an official address. Virtual offices provide new businesses the opportunity to establish a company and secure an official business address without having to allocate a large budget for a physical office. At the same time, they represent a comprehensive, modern office solution with additional services. .

Virtual offices, offering services such as water, electricity, heating, telephone, and secretarial support without the monthly fixed costs of a traditional office, provide budget-friendly advantages. Additionally, with different service packages at reasonable prices, they simplify business operations. Virtual offices offer freedom to entrepreneurs with operational support, access to meeting rooms, and spaces to host guests, all within a prestigious and comfortable environment, contributing to a positive business image. .

There are a few key steps for those wishing to benefit from virtual office services. The first and most important step is to determine the best location for the virtual office. You can find options by searching terms like "Ankara virtual office," "virtual office Istanbul," or "virtual office rental" on search engines. .

After selecting the most suitable area for the entrepreneur or business, the next step is to research companies offering the most professional virtual office services in that region. .

When making a rental decision, it’s important to clearly understand both the prices of virtual offices and the services included, such as complimentary and paid additional services. .

Following discussions, a special agreement is signed between the potential tenant and the company providing virtual office services. It’s important to thoroughly review the contract prepared by the company and, once agreed upon, sign it. .

The documents required during the virtual office rental process may vary depending on the status of the potential tenant. New businesses may require different documentation than companies that are relocating. In both cases, it’s important to seek the support of a professional accountant.

Documents typically include a notarized signature declaration, proof of residence, a photocopy of an ID card, contact information, and a stamp for use during the company’s establishment phase. Once these are provided, the rental process is complete, and official documents confirming the tenant’s legal status will be issued by the virtual office provider.

Entrepreneurs who are officially recognized tenants can then register their business with tax offices and chambers of commerce, with the assistance of their accountant. The virtual office provider will also assist in official inspections to confirm the address, ensuring that the business owner is present during inspections. Following the inspections, the virtual office address will be designated as the company’s official address, and all official documentation will be managed through this address.

The tax office to which the virtual office’s official address is registered will also serve as the tax office for the new company. Taxation processes will be handled through the assigned tax office, just as in a traditional company setup.

Once a company is established, monthly taxes such as VAT, income tax, and withholding tax must be monitored according to legal requirements, under the supervision of the company’s designated accountant.

One common question is whether there are any disadvantages to virtual offices regarding taxes. In fact, virtual offices do not have tax disadvantages. Instead of paying withholding tax for office rent, businesses can benefit from receiving VAT-inclusive invoices, which is advantageous for them.

Yes, virtual office usage is fully legal in Turkey, as outlined in the Turkish Commercial Code.

The first step in renting a virtual office is choosing the right location. After selecting your location, you can visit the eOfis website, where experienced teams and high-quality service stand out, to choose the best location for your business.

On the eOfis website, you can view the location lists, access live support, request a quote, and arrange office visits by contacting a customer representative through the 444 34 80 hotline.

eOfis, with its virtual office services at prestigious locations across many cities in Turkey, is particularly known for its virtual office options in Istanbul.

With 44 different virtual office locations on both the European and Asian sides of Istanbul, eOfis offers comprehensive service packages for the Istanbul region. .

In addition to its long-standing services in Ankara, Bursa, and Izmir, eOfis continues to provide virtual office solutions in major cities such as Adana, Antalya, Diyarbakır, Gaziantep, Kocaeli, Kayseri, Konya, Mersin, and Muğla, offering solution-oriented approaches to those seeking virtual offices across the country. .